Computer Resources Acceptable Use Policy
Computer Resources Acceptable Use Policy
Effective Date: September 2, 2026
Board Approval: September 2, 2026
Annual Review:
Purpose
1.1. The purpose of this policy is to establish standards for the responsible, ethical, secure, and lawful use of Tooele Technical College (TTECH) computer resources. This policy is intended to protect College information, technology systems, and users while supporting the College’s educational and operational mission.
Scope
2.1. This policy applies to all users of TTECH computer resources, including students, employees, contractors, volunteers, guests, and any other individual granted access to college technology resources. This policy applies to all College-owned devices, networks, systems, software, cloud services, email systems, and personally owned devices used to access College resources.
Acknowledgment
3.1. Access to and use of College computer and network resources are privileges granted by the College. By accessing or using College technology resources, users acknowledge and accept their responsibility to comply with this policy, all applicable College policies and procedures, and applicable federal, state, and local laws.
Acceptable Use
4.1. College computer resources are provided to support:
4.1.1. Instruction, learning, and workforce training.
4.1.2. College business and administrative functions.
4.1.3. Research and educational activities.
4.1.4. Communication and collaboration related to college operations.
4.1.5. Limited incidental personal use that does not interfere with college operations, consume excessive resources, violate policy, or create cybersecurity risk.
User Responsibilities
5.1. Users are expected to:
5.1.1. Protect passwords and authentication credentials.
5.1.2.Use Multi-Factor Authentication (MFA) when required.
5.1.3.Secure devices from unauthorized access.
5.1.4.Protect confidential and sensitive data, including personally identifying information.
5.1.5.Immediately report phishing attempts, malware infections, lost devices, or security Incidents.
5.1.6.Comply with applicable College policies and procedures.
5.1.7.Use technology resources in a professional, ethical, and respectful manner.
5.1.8.Users are responsible for all activity conducted under their assigned accounts.
Prohibited Activities
6.1. The following activities are prohibited:
6.1.1.Accessing systems, accounts, files, or data without authorization.
6.1.2.Sharing passwords or authentication credentials.
6.1.3.Using another person's account.
6.1.4.Attempting to bypass security controls.
6.1.5.Violating federal, state, or local laws.
6.1.6.Copyright infringement or software piracy.
6.1.7.Harassment, threats, discrimination, or bullying.
6.1.8.Introducing malware, ransomware, viruses, or malicious software.
6.1.9.Installing unauthorized software, browser extensions, or deploying custom, unmanaged code and scripts (such as Google Apps Script) on college assets or institutional accounts.
6.1.10. Generating unauthorized API keys or establishing automated third-party cloud
workflows (e.g., Zapier, Make) that bypass centralized IT logging and data protections.
6.1.11. Conducting personal business for financial gain.
6.1.12. Political campaigning or lobbying.
6.1.13. Activities that interfere with the work, instruction, or learning of others.
Internet, Email, and Electronic Communications
7.1. Users are expected to use the Internet, email, messaging, and collaboration systems professionally and appropriately. Users should not expect privacy when using College-owned technology resources except where required by law.
7.2. TTECH reserves the right to monitor, review, preserve, and disclose information stored on or transmitted through College systems when necessary to maintain security, investigate policy violations, comply with legal obligations, or protect College operations and resources.
Artificial Intelligence (AI) and Emerging Technologies
8.1. AI tools may be used for educational and business purposes when used responsibly and in accordance with College policies.
8.2. Users shall not enter confidential, restricted, FERPA-protected, personnel, financial, or other non-public College information into unapproved AI systems.
8.3. The use of consumer-grade or developer-tier AI platforms (e.g., free ChatGPT, Google AI Studio, personal API endpoints) for college business is strictly prohibited.
8.4. All AI-driven workflows must use native, IT-sanctioned, enterprise-licensed platforms centrally managed by the IT department.
8.5. Users shall not represent AI-generated content as official College information without appropriate review.
8.6. Users remain responsible for verifying the accuracy, appropriateness, and legality of AI-generated content before use.
Personally Owned Devices (BYOD)
9.1. Personally owned devices used to access College resources must be maintained in a reasonably secure manner. Users are responsible for maintaining current security updates, protecting College information from unauthorized access, and promptly reporting the loss or theft of devices containing College information.
9.2. The College reserves the right to restrict or deny access from devices that present a security risk.
Violations
10.1.Violations of this policy may result in suspension or revocation of technology access privileges, student disciplinary action, employee disciplinary action up to and including termination, financial restitution where appropriate, and civil or criminal penalties as provided by law.
Acknowledgment of Computer Resources Acceptable Use Policy
Employee Acknowledgment
I acknowledge that I have received, read, understand, and agree to comply with the Tooele Technical College Computer Resources Acceptable Use Policy. I understand that violation of this policy may result in disciplinary action, loss of technology privileges, termination of employment, and/or legal action.
Employee Name: __________________________________________
Signature: ______________________________________________
Date: ____________________
______________________________________________________________________
Student Acknowledgment
I acknowledge that I have received, read, understand, and agree to comply with the Tooele Technical College Computer Resources Acceptable Use Policy. I understand that violation of this policy may result in suspension of technology privileges, student disciplinary action, dismissal from programs, and/or other sanctions as provided by College policy.
Student Name: ___________________________________________
Signature: ______________________________________________
Date: ____________________