Restricted Fund Accounting Policies and Procedures
Charging Personnel Costs to Contracts and Grants
Effective Date: July 1, 2009
Board Approval: June 9, 2009
1. Purpose
To define the steps for documenting and accounting for personnel costs charged to contracts.
2. Procedures
2.1. Initial Outline: During the budget set up process (as described in Procedure 06-02), the Director of Finance and Operations or designee meets with the appropriate administrator/staff to outline the tracking and documentation requirements for time and attendance for personnel costs charged to the contract.
2.2. Salary Allocation: Payroll allocates salaries/benefits based upon the actual time worked on a contract.
2.3. Employee Submission: Each pay period, employees whose personnel costs are to be charged to the contract must submit the required documentation to Payroll.
2.4. Accounting Review: Accounting reviews documentation to ensure all time charged to each contract meets the appropriate requirements.